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2010-03-09T14:14:00.003-05:00

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HAMLET STAKEHOLDER INTERVIEWS

2009-12-06T15:01:00.003-05:00

HILLSDALE HAMLET STAKEHOLDER INTERVIEWS SUMMARY

October - November 2009

Interviews to collect information and identify opportunities for the Hillsdale Hamlet Design and Development Plan were conducted by Meg Walker, Norman Mintz and Sarah Crowell. This summary represents a compilation of the most frequently mentioned issues and ideas that emerged from the interviews, as well as unusual ideas that we deemed important to convey, and should not be viewed as the consultant’s recommendations. This information comprises just one component of the data that PPS is collecting as part of the Hamlet planning process. Information from the community is also being gathered through Resident and Business-Owner Surveys, as well as a Community Workshop.

Interviewees

Town Officials/Staff

Art Baer, Hillsdale Town Supervisor

Peter Cipkowski, Town Board, Chair, Park and Rec. Committee

Augie Sena, Town Board

Craig Norton, Zoning Board of Appeals Chair

Hank Henward, Chair of Planning Board

Patti Rohrlick, Hillsdale Planning Board

Caroline Stewart, Friends of Roe-Jan Park, Hillsdale Farmers Market, Hillsdale Economic Development Committee

Richard Briggs, Highway Superintendant for the Town

Ruth Dodds, Zoning Board Secretary

Lex Lalli, Former Chair, Historic Preservation Committee

Janis Smythe, Chair, Green Solutions Group

Hamlet Committee

Amelia Robedee-Sydlosky, Hamlet resident, Day Spa

Robina Ward, current chair of the Historic Preservation Committee and Hamlet Committee member

Mike Dvorchak

Bart Ziegler

Matthew White

Local Business Owners

Chuck Weldon, IGA Supermarket

Ben Tritt, Goliath Art Gallery

Ed Herrington, Herrington’s Lumber

Kelly Fox, Mt. Washington House

Joe Hanselman, owner of Taconic Valley Lawn and Garden,

Tony Avenia, owner of B&G Wine and Gourmet

Jim Chambers, Organic farmer

Mary Lou Kersten, Realtor

Residents

Gaye Hoffman, Hamlet resident

Cynthia Magyar & Ken Sabin

Affordable Housing

Ellen Levy, Chair of the Housing Committee

Tony Hoetzel, Housing Action Council consultant to the Housing Committee

A summary of the results of these interviews has been organized under major themes:

1. Economic Development

A. Destinations

Existing destinations -- interviewees listed the following important places in the Hamlet:

Herrington’s Lumber Yard is one of the largest employers in the county, employing over 100 people. It was the only lumber yard in the county until Lowes opened in Hudson.

IGA Supermarket is the second most popular destination. The IGA is the main attraction for people of all incomes, whether locals or second homeowners.

Restaurants: Hillsdale House, Hillsdale Country Diner.

Small shops are popular with local residents, but have a high turnover.

Farmers Market, held every other week in the warmer months, is a gathering spot for the community, but its high prices discourage many locals from shopping there.

Goliath Art Gallery is a great opportunity and could become a magnet for the artist community. It could bring people into the community and become part of a vibrant arts- oriented district.

The Roeliff-Jansen Library is an important destination in the Hamlet that will be moving to new quarters across from Roe-Jan Park.

Taconic Valley Lawn and Garden is also a popular seasonal destination for many second homeowners.

Other shopping destinations outside Hillsdale:

For major purchases, most Hillsdale residents drive to Great Barrington or Hudson, and sometimes they go to Millerton and Chatham.

B. Economic Development Strategies

Tourism

The county’s and Hillsdale’s economic development strategies revolve around tourism, building on visitors who are drawn to Hillsdale’s rural character and its B&B’s, and to Catamount for skiing and its adventure park. In addition, hikers visit the Taconic State Park and Bash Bish Falls, and bikers enjoy the quiet country roads. Many tourists simply drive through Hillsdale Hamlet on their way to these destinations, so they must be given reasons to stop, to shop, dine and stay overnight.

Hillsdale could become a center for biking once the Rail Trail is completed, attracting new commercial development related to biking such as shops, restaurants and more B&B’s. Millerton is a good example of a local town that built a new economy around rail trail visitors and the races held there. A challenge is that tourism tends to be seasonal and weekend-focused, with fewer people coming during the week or during off-peak seasons in the spring and fall.

Roe Jan Park, in conjunction with the Hamlet Park, could become an event venue. Visitors could be attracted to hold weddings, fundraisers, festivals and markets in both parks, thus bringing business to local restaurants and B&B’s in the Hamlet.

Second Homeowners

Catering to the needs of second homeowners is the next largest economic driver for Hillsdale and its Hamlet. These part-time residents have energized the real estate market, keeping housing prices higher than they would otherwise be. They are the primary market for construction materials (Herrington’s Lumber Yard), garden supplies (Taconic Valley), gourmet foods (B&G Gourmet Foods and Liquor) and local restaurants and high-end shops. Although they seek other dining opportunities, and arts and cultural destinations, there are several challenges to serving this market: competition from Hudson and the Berkshires; not enough critical mass to keep a luxury restaurant like Aubergine or more than a handful of restaurants and shops going year-round; like tourists, the second homeowners are weekend focused. Hamlet-wide WiFi was often mentioned as a way of attracting people to the Hamlet.

Regional partnerships

Hillsdale should partner with other viable economic destinations in the area, such as Millerton and Amenia, to market itself as part of a regional tourist destination. Hillsdale should push the Rail Trail to completion faster in order to connect to towns to the south. It could then become part of a regional biking and recreational network.

Historic District/ Renovation of Existing Buildings

Many see the new Historic District designation as a catalyst for revitalization of the Hamlet and, consequently, as a way to attract new investors. As in Kinderhook, Hudson and Corning, existing property owners may be encouraged to restore their buildings through historic tax credits on the cost of renovation (e.g. 20% federal credit, 6% state credit on commercial properties) and loan programs, leading to outside interest in the Hamlet. New commercial uses could be attracted to historic buildings such as the Town Hall, the former Aubergine Restaurant, the former Electronics Store and even the Library.

New Residential Development

With the completion of the new sewer, some hope that new residential or mixed-use development will be attracted to the Hamlet. Interviewees saw this in a variety of forms: senior housing; affordable or mixed-income housing; mixed-use with retail or artisans’ studios and housing; and, an “artists’ colony.” New senior or other residential development would need more shops and services, and create more local jobs. Hillsdale is not an ideal location for senior housing or assisted living as there is no hospital nearby and no pharmacy, but many older residents would like to sell their homes and downsize, while staying in the Town. Salisbury, CT Housing Trust is a good model managed by a local non-profit that finds tenants who can get a mortgage. The housing trust retains control of the property to keep it affordable. Canaan and Salisbury also have good models of continuing care retirement communities.

A developer, Howard Dean, proposed creating a “Tuscan Village” of 200 units on White Hill. The higher density would have required a zoning variance, but many people felt it was too upscale and dense for the Hamlet.

The Arts

Arts are beginning to play a big role in the Hamlet with the opening of Goliath Gallery and Michael and Eileen Cohen’s purchase and renovation of the Masonic Temple as an art storage facility. Goliath could be the anchor around which an arts district forms with galleries, studios, artist live/work spaces, artisans’ workshops, a cinema and boutiques.

Home Improvement Businesses

New commercial businesses could be attracted to the Hamlet because of Herrington’s popularity. Interior decorating shops, antique shops and furniture stores could build off of Herrington’s as an anchor. The challenge is that Hudson and Great Barrington may have this market cornered.

Local Foods/ Local Agriculture

Many hope that the recent interest in organic farming in Hillsdale and the popularity of the Farmers Market could help to transform the Hamlet into a magnet for foodies seeking fresh produce and locally produced foods. Roe Jan Park could became a focus of education in organic and biodynamic farming, as well as a venue to teach kids and youth about gardening through community gardens. Area institutions such as Hawthorne Valley Farm and School, Bard College and Camp Hill Village could partner with the Town and non-profits to make this happen in Hillsdale. Attracting a culinary institute like the CIA or the French Culinary Institute, or Blue Hill farm-to-table, could help to put the Hamlet on the map and revive the Aubergine Restaurant.

Major Commercial or Institutional Anchors

Stimulating investment in major anchors (old and new) could change the economic environment. For example, an educational facility or sports related development could be considered. Within the core of the Hamlet there are two sites that could be developed as commercial hubs: the area around Herrington’s and the area behind Mt. Washington House, which could possibly be subdivided to create lots for commercial development. Currently the Four Brothers Plaza and the former Independent building are underutilized anchors. They could be redesigned to include more “highway business” uses. However, to some, they represent the kind of development – car dependent, not in the Hamlet or walkable from other destinations – that is outmoded and not economically viable in the future.

C. Commercial Needs

Interviewees listed the following commercial uses that they would like to see in the Hamlet:

Bookstore

Pharmacy (especially to serve senior population)

General store

Coffee shop

Sandwich shop

Bank

Another upscale restaurant like Aubergine, with catering hall

Day care center

Car wash

Florist

UPS store

More restaurants

Bike shop or bike rental

Tea shop

Inn with catering

Farm stand or public market

Jiffy-lube

More B&B’s

Shared office incubator

2. CIRCULATION

There was unanimous sentiment that speeding and truck traffic discourage people from walking and businesses from locating in the Hamlet. There is generally a strong demand for improved sidewalks and a more walkable Hamlet, and many felt that decreased car dependence and better parking will attract new businesses to the Hamlet.

Pedestrian improvements

People want to be able to walk to many destinations in one trip. Poor or non-existent sidewalks, along with the volume and speed of traffic on Routes 22 and 23, create an unsafe pedestrian environment. The crosswalk on Route 23 should be better marked and signed (or signaled) to allow for safer crossing, and a similar crosswalk should be added on Route 22 near Stewart’s. The intersection of 22/23 should be more pedestrian-friendly and the popular short-cut to the Post Office should become a good pedestrian path. Sidewalk maintenance (cleaning, shoveling snow, making sure they are clear of weeds, etc.) is the property owner’s responsibility in Hillsdale, while repair (patching and reconstruction) comes under various jurisdictions (County, Town, etc.) depending on the road. These policies and responsibilities need to be clarified and enforced to make sure that the work is getting done.

Traffic calming

Hillsdale Hamlet is the gateway to Berkshires, and may even be on the most popular route to get there, but traffic usually speeds through and seldom stops. Some drivers pass through the town at 50mph if they get a green light at the intersection. There is a need to enforce lower speed limits (e.g. 30 mph) in the whole hamlet, but drivers should be particularly encouraged to slow down as they approach the Hamlet, first to 45 mph and then to 30 mph. On Route 23, engine brakes on trucks make a terrible noise when the trucks slow down suddenly.

Besides sidewalks, there is also a need for a designated bicycle lane, which will not only narrow travel lanes, but also act as a traffic calming method. The 23/22 intersection could be better designed with a roundabout and a beautiful monument in the middle to lower speeds. The end of Maple Street should be closed at the intersection and a new access street added further to the south.

Streetscape improvements/Amenities

· New sidewalks with curbs on all state roads and on Anthony Street

· Route 23 should be lined with street trees to beautify the street and slow traffic.

· The number of curb cuts should be reduced.

· Remove dumpsters from street view.

· Directional (wayfinding) signage should be improved.

· Add an information kiosk or notice board in front of Hillsdale House.

· Sidewalk maintenance and repair policies clarified.

· Better street lighting.

· Benches and seating.

· Bike racks.

Public Transportation

Currently, there is no public transportation to serve the needs of the community. People, especially seniors, would like to be able to hop on a bus and go to Hudson. The introduction of buses will provide a great opportunity to improve the connectivity between destinations within the Hamlet and regionally (e.g. from Catamount to Hudson). A possible bus route could run along Route 23.

Parking

The lack of parking is discouraging businesses from locating in Hillsdale. Interviewees were unanimous in agreeing that a municipal parking lot is needed, especially for customers so they can park once and walk around. Possible locations include: Herrington’s Lumber Yard parking lot; empty lots on Route 23; next to future Town Hall (former Library); behind Mt. Washington House.

3. PARKS, RECREATION AND OPEN SPACE

Roeliff Jansen Park

The Roeliff Jansen (Roe Jan) Park is managed by the Town of Hillsdale, but is located in Copake. To maximize uses and programming, and create a better connection between destinations, Roe Jan Park and the Hamlet Park should be planned and managed together.

It is hoped that Roe Jan Park will be used for more active recreation than Hamlet Park. The sheds and barns there could be rented for weddings, barn dances, birthday parties, performances and environmental education. This could attract people to other destinations in town such as stores and restaurants. Many felt that eventually all the ball fields/courts could be concentrated in Roe Jan Park and it could host Little League games, etc. Nature walks, trails, a dog park and a community garden could also draw people to the park. There are many opportunities for programs that could engage more of the community: e.g. the firemen could host a town BBQ, a “folk Tanglewood” could be located there, farmers could take classes in organic farming, etc. It was suggested that a participatory planning process be conducted for Roe Jan Park, and that its planning and programming be coordinated with that of the Hamlet Park.

Hamlet Park

Currently the Hamlet Park is mainly used for the Farmers Market, as a baseball field for Little League and as a toddler playground. The Memorial Day Tag Sale was held there and it was a huge success. It could be more integrated into the Hamlet in terms of visibility, signage and access. A more attractive playground, and beautiful garden atmosphere with trees and shrubs, could make it into a lovely place for seniors and for young children. An intimate performance/amphitheater space, such as that in Camden, Maine, or on the Bryn Mawr campus, could complement a larger outdoor performance space at Roe Jan Park for music festivals and other performing arts events, as well as outdoor movies. A structure or pavilion could be added for picnics and events. The basketball court draws younger people and should stay but could be better utilized if it was lit at night. Currently people have to travel out of town to play tennis and this was an active use that was suggested for the Hamlet Park to replace the ballfield. A skatepark was also mentioned as a good use to draw youth to the park.

Programming and Management

Currently, there are an organized holiday tree lighting and Santa visit, as well as an Easter Egg hunt in the Hamlet Park. However, there is a strong desire to engage the local talent that lives in the hills to generate more interest and create new events and programs in both parks. Programs in the Hamlet Park, in the Hamlet and possibly on a closed street (e.g. Anthony Street) could include the traditional Memorial Day Tag Sale, bringing back Community Day (in the Hamlet), a 4^th of July celebration, outdoor movies, ice cream vending, and street dancing at night. People are eager to involve kids and youth in these programs. A Youth committee could be formed to manage many of these events. There is little for youth to do in the Town (and most of the youth programs are run by the Town), so some viable options, run by the kids themselves, would be welcome.

Other outdoor public spaces

Despite challenging topography, the Hamlet could certainly turn into a vibrant downtown with a great plaza surrounded by great retail and adequate parking. The loop at Cullen Park could be closed to traffic in the summer with outdoor tables and seating. A little pocket park could be created at the entrance to the path to the Post Office and it could potentially have a community info/events board or a kiosk.

Rail Trail

The state has bought this property and there is a wide support for extending it through Hillsdale as soon as possible. The Town needs to think of the Rail Trail as a way to knit destinations together in the town, county and region. The Rail Trail should connect to the Hamlet Park and Roeliff Jansen Park. A separate path should be built linking the rail trail to the new library, and under or over Route 22 and the stream to the facilities on the other side. Future uses around the Rail Trail could revolve around arts, tourism, and entertainment. With ample parking close by, this could become a restaurant or arts district. The Rail Trail in Millerton attracted people to open restaurants and shops, and now over 1000 people come to town to compete in the races.

More gathering opportunities

The Farmers Market is a good example of the type of use that creates a sense of community and many people would like to see more such community gathering opportunities. The Hamlet should be an “all-year-round version of the Farmers Market.” If you meet the needs of the Hillsdale residents by providing a “stimulating environment with local flavor” you will also attract tourists. There is no need to cater to tourists first. The Hamlet Park could offer more opportunities for the community to get together and a General Store would also provide a venue for spontaneous interaction. “Strip malls are not successful in attracting people.” “There is a need to draw people off Route 23 year-round with a larger sense of community.”

4. COMMUNITY CHARACTER

Interviewees stressed the following ways to enhance the Hamlet’s identity:

Rural quality

People generally value Town’s rural, bucolic character and its beautiful setting. Preserving the open space around the Hamlet is of particular importance to everyone, and some felt that by increasing the density within the Hamlet and its economic viability, this could more successfully achieved (a Smart Growth principle). Many felt that new development outside of the Hamlet, which would threaten the rural character, should be discouraged. Some felt it is equally important to preserve farmland in the Town.

Historic character

Hillsdale is a designated historic district and is going for federal designation. Preserving the historic character of Hillsdale is the highest priority. Many people choose to live in Hillsdale because of its attractive architecture and small-town character. There is a general dislike of the architectural character of the IGA in contrast to the historical quaintness of the Hamlet, and some proposed ways to improve or hide it.

Building conditions

There were complaints about the condition of buildings in the Hamlet, although it is hoped that the historic district designation will encourage people to fix up their buildings. We were told that many property owners are afraid their taxes will go up if they paint or upgrade their buildings. Storefronts and commercial signage were also mentioned as needing improvement.

Beautification/ landscaping

Short-term beautification of the Hamlet’s public spaces could include adding barrels of flowers, flower beds, street trees and tree planting in the park. Individual residences could be greatly enhanced by simply painting the fronts and mowing the lawns. A long-term recommendation that was frequently mentioned was burying the power lines.

5. ZONING, LAND USE AND TAX ISSUES

Zoning and Planning Boards

There should be better integration and coordination between the Zoning Board of Appeals and the Planning Board. Some said that Hamlet residents should be better represented on the boards and committees, and communication to Hamlet residents could be improved, although it was also stated that efforts have been made to increase Hamlet representation. “One of the most difficult issues is getting the word out to people who might want to attend meetings.” Property Maintenance Laws were mentioned as a way to ensure that buildings be kept up in the Hamlet, but these would have to be effectively enforced.

Community involvement and support

Many local residents react negatively to newcomers and second-home owners and feel they are “changing the face of the town.” Although the Town’s power structure is changing dramatically into a more open system, there is a large group of 100-150 people who still feel left out. They are often against zoning changes because they feel that their rights as property owners are being restricted. In addition, the majority of people living in the Hamlet are on or below the poverty line, and their needs are completely different from many of the other affluent residents and second-home owners. They may have property, but no disposable income.

The “first step [in making any changes] is to get the community on board.” Most of the landlords in the Hamlet don’t have the resources to fix up their properties, but “if a variety of stakeholders and activities get on board, the idea of upgrading properties could take off.” Some felt that by working together toward common goals, for example the Veterans’ Memorial, these barriers can be overcome. For some, the lack of community support for some kinds of development and commercial businesses is also a barrier to achieving economic development goals. There is a disconnect between what people want and what is economically viable.

Design Guidelines.

Most interviewees familiar with them like the Siting and Design Guidelines that were included in the comprehensive plan. However, some argued that the intention is sometimes overlooked when you follow the “letter of the law.” For example, the original plan for the IGA was better than what was eventually built, but it was not set back from the street with parking behind, so the proposed plan was not accepted by the Zoning Board. There has been quite a bit of controversy regarding the IGA that was built even though it meets the Design and Siting Guidelines. “It was intended to be a little Main Street strip, but did not come out that way.” Residents are unhappy with the location of the dumpster and the loading dock which requires tractor-trailer trucks to block Anthony Street. It was suggested that an Architectural Review Board could ensure compliance with the Design Guidelines and, if made up of design professionals, could be better suited to review architectural plans.

There are currently no Historic District guidelines, however, if commercial entities within the district take advantage of federal and state tax credits, they will have to agree to design oversight by the State Office of Preservation.

Property taxes and assessments

A deterrent to the upgrading of properties is the misconception (or not?) that a landlord’s property taxes will increase if the building is painted, renovated or even maintained. Many people mentioned this fear as a major issue in the Hamlet. The Sewer Assessment is also viewed by some property owners as a burden, and the way the fee is determined seems inequitable to some.

6. CIVIC BUILDINGS AND USES

Library

The Library is moving south of the Hamlet to a new building adjacent to Roe Jan Park. Many people interviewed were sorry to see the facility leave the Hamlet as it has been an important destination for decades and complements the other uses in the Hamlet. However, the new Library will serve Hillsdale, Copake and Ancram so its new location makes sense to others. The new library should have educational and retraining opportunities for youth and adults.

Town Hall (old and new)

There were mixed feelings about moving the Town Hall to the former library. Some felt the building should house a commercial use. The library, for others, is suitable for the Town Hall because it already has a large room that can accommodate 80-100 people, plus two large offices on the main floor and the basement can become shared office space. In the future, it can be expanded without compromising the building.

The existing Town Hall could become a community building linked to the Hamlet Park: a youth center with pool tables, arts and craft programs, board games, or a Recreational Center that accommodates after school space with playgrounds and even some commercial use. The Town Court may remain in the existing building. The VFW also needs a building and the Historical Society could use display and storage space for its archives.

Former School Building

While it is not in the Town of Hillsdale, many people regretted that a new use had not been found for the old school building. Suggestions included community-oriented uses that will also bring people to the Hamlet, such as senior housing, a private school or a community college. The building is well-loved and people would like to see it preserved.

HILLSDALE HAMLET WORKSHOP RESULTS

2009-12-06T14:51:00.001-05:00

HILLSDALE HAMLET WORKSHOP RESULTS

November 9, 2009

The Town of Hillsdale, NY and the Hillsdale Hamlet Committee sponsored a Community Placemaking Workshop on November 9, 2009 to provide community input for the Hillsdale Hamlet Design and Development Plan. There were approximately 75 residents or stakeholders in attendance. Following a presentation by Meg Walker of PPS on the qualities of great public spaces and successful downtowns, the workshop attendees were broken into five groups that each focused on one of the following locations:

1) Intersection of Routes 22 and 23

2) Hillsdale Hamlet Park

3) Cullen Park (on Route 23)

4) Anthony Street

5) Rail Trail/White Hill Street

A number of specific programming and design ideas emerged from the workshop. The following is a summary of each group’s comments and the comments as recorded on the Place Game forms and flip charts. These notes are not to be viewed as the consultant’s recommendations. They are a portion of the data that PPS is collecting from the community as part of Phase I of the Hamlet Design and Development Plan.

Site 1- Intersection of Routes 22 and 23

Participants were generally concerned with pedestrian safety at the intersection and on Route 22, especially the lack of crosswalks and sidewalks. Calming traffic at the intersection, using strategies such as a roundabout, wider sidewalks or bump outs, and narrower traffic lanes could create a unified walking and cycling environment. There was also concern about Maple Street’s connection to the intersection; many southbound drivers confuse Maple St. with Route 22 and speed down Maple Street. People liked the idea of closing the end of Maple Street to traffic, narrowing Route 22 and reducing the speed limit on it. Reducing the amount of asphalt, and the number and size of curb cuts, at the County Diner and the Cobble Pond Station would create a more pedestrian-friendly environment. Better pedestrian accessibility in this area, and in general, could eliminate the overuse of cars and the need for parking. Many in the group would like to see the shortcut behind the Post Office become an official path. Some suggested extending sidewalks all the way to Roe Jan Park to create a better pedestrian connection.

Positives

Traffic: turn into a plus

Two perfect historic structures

Clean and well maintained

Open space

Historic view-shed

Historical buildings

Opportunities and Improvements

§ Streetscape improvements

Improve sidewalks

Restore historic view-shed of Taconic Hills/Berkshires

Correct pruning of trees could open up views

Roundabout around a memorial

Cross walks, better pedestrian access

Pedestrian signs/signals at intersection

Plantings

Directional signage

Benches or gazebo/info booth at the empty corner

Reduce parking lots on Anthony Street – widen walking areas

Prevent on-street parking on Cold Water and at Cullen Park

Open up more parking behind buildings

Improve entrance from Anthony to IGA grocery store

Bury electrical wires

Improve lighting

Reduce curb cuts at Cobble Pond and Diner

Extend sidewalks/bike path to RJP and Library

Slow traffic exiting and entering the Hamlet (calming)

-narrow road

-reduce speed limit

Modify Maple/re route

-Eliminate entrance at intersection

Commercial uses on 22 (South) should remain

Restore access between Route 22 and Cold Water Street

Town service: Clean up job

Extra lane for right turn from Anthony

More “appropriate” native trees along Main Street

Fix up houses on Main Street

§ Parks

Revitalize Memorial Park at intersection

Extend Hamlet Park to Route 22 and add new access road

Connect RJP + Hamlet

§ Low income affordable housing for seniors

Businesses/Activities

Nail Salon

Laundry

Pharmacy

Dry Cleaners

Coffee/tea

Arts Center

Outdoor Films

Concerts

Kid friendly place

Hamlet triangulation

Historic Kiosk/info

Use of Old/ Current Town Hall

Senior Citizens

Historic info

Kid Center

Café

Multi-use

Partnerships/local talent

School district

Transportation expertise

Architectural expertise/review

Community organizers

Models

Wyndham, Green County

South Egremont –parts of

Claverack-well maintained homes

Philmont’s Main Street Grant

Site 2 - Hillsdale Hamlet Park

The Hamlet Park has great potential to become a year-round destination. With better signage and visibility, people would identify this park as a destination. The existing log cabin on Route 22 could become a Visitor’s Center with information about walking and biking tours, etc. Workshop participants particularly stressed the importance of pedestrian connections and traffic calming so that the park would be better integrated into the neighborhood and be more accessible to the park users. Along with encouraging retail, restaurants and businesses to open near by, they suggested introducing more child- friendly activities such as ice skating, carousel rides, outdoor movies, concerts in a shed, and renovating the existing basketball court to attract younger visitors. Developing strong edge uses is vital in generating activity in the park and allowing triangulation to occur.

Positives

Space by Gallups

Sculpture Park

Memorial – well maintained

Opportunities/Improvements

§ Image

Tear down buildings that do not reflect the “historic Hillsdale”

Move existing stores into the older structures

Consistent signage and more of it

§ Hamlet Park – “give folks a reason to stay longer”

Increase year round activities

Summer movies

Skateboard Park

Carousel

Light Ball Field

Hillsdale Day

Winter activities: Ice Skating

Gazebo with music

Internet café

Outdoor movies/concerts in the summer

Musicians in the park

Small pharmacy

Tourist info Center

Bookstore

§ Develop fringe areas

Increase parking

Retail area

Permanent Farmers’ Market

Affordable Housing

Flowers

Supporting the Park

Walking path to Anthony Street, Cullen Park

§ Maple Street

Slow traffic

Pocket park at end of Cold Water Street

Chess tables

Seating

Improved path to P.O.

Info Kiosk

Businesses/Activities

Bring Hillsdale History Day back – Historic map and walk

Turn Town Hall into a community center, a public meeting space, café and ice skating rink

Encourage some restaurants/cafes/businesses to open nearby (i.e. Town Hall, gas station, log cabin)

Farmers Market - lots of different types of people mingling and children playing

Improve basketball court and baseball field

-transfer all ball sports activities to big park

More bike/sports type shopping/services

-Biking center for bike riding in the Berkshires, NY/CT/MA

Develop surrounding edge, shrinking down space for more urban uses for kids and seniors

Attract more children

Children as members of the board to oversee park

Make a youth center- new equipment

“Biking Center for Berkshires”

Supporting the park

§ Town Hall

Community Center

Coffee shop

Outdoor tables

Nature Center

§ Log Cabin

Integrate with Hamlet Park

Bike shop

Information Center

§ Cold Water Street

Annual Sledding Night

§ Cobble Pond

Integrate with Park at the back

Limit highway access to 22

Models

Chatham

Spencertown

Salisbury, Connecticut

Small New England towns

Hamilton, NY- beautiful park, active farmers’ market

Site 3 – Cullen Park, Route 23

The area around the intersection of Anthony Street and Route 23 has great potential to become a pedestrian friendly center. A wider array of retail in this area could easily create a popular destination filled with street activity. There was debate amongst the group’s members about closing the parking lot at Cullen Park and turning it into a pedestrian-only area. Workshop attendees strongly supported the widening of sidewalks along Route 23 and introducing bike lanes to slow car speeds and to encourage multimodal transportation. Streetscape improvements along with landscape treatments were recommended to enhance the aesthetics of the site, as well as define smaller spaces. In addition to landscaping, amenities such as outdoor seating, an information kiosk and historical signage could make the street environment more comfortable and welcoming to tourists. In general, people agreed that IGA would benefit from a marketing and visual perspective by having window and/or sidewalk displays.

Positives

Quaint

Historic character of community

Mountain views – natural beauty

Beautiful park

Great potential

Mt. Washington House

Small

Management

Library

People – Business proprietors and patrons

Opportunities/Improvements

§ Streetscape improvements

Amenities: Outdoor seating, benches, Info kiosk

Clean up front of houses/businesses-

- Paint IGA/ new siding

- Plantings around IGA-evergreens

- Hide dumpster

- Bury power lines

- Change delivery at IGA

- Reside back of gas station

- Upstairs at Tony’s

Widen sidewalks

Crosswalks with signage and cones

Landscaping and planting, flowers

Improve parking – change configuration: parallel parking on one side

Bike lane to slow things down

Enforced speed limits- speed bumps, green stripe

Historic signage upon entering the town and signs/plaques to explain each historic building

IGA improvements:

- Display cabinets in the blank windows

- Less monolithic

- Use punchouts to break it up

- Community display

- Marketing possibility

- Pottery, art

Park at vacant lot on Route 23

Close Anthony Street for events- Anthony Street as a pedestrian center

Activities, Businesses

Performance space for play/concerts

Specialty food store

Drycleaners

Small stores catering to residents (placed in existing buildings)

Coffee shops, cafe

Bakery

Movie theater

Fun gift shops

Movies-outdoor

More restaurants

Drugstore

Wellness center + yoga studio

Natural foods

Bookstore

Sidewalk/art shows/event from local artist organizations

Goliath, new gallery

Close Anthony street – summer/fall art day

“Arts in Hillsdale”

Ice cream

New town Hall

Historical Gallery + info

Partnerships

Create Hillsdale Chamber of Commerce to act as clearinghouse for grants etc.

Artists and crafts people

Residents

Business community

Town Government

3-way partnership with IGA, Mt. Washington House and Hillsdale House

Models

South Egremont-visual cohesiveness

Great Barrington –rows of trees, sidewalk, crosswalks

Chatham – vital, fun gift shops, movie theater, restaurants etc

Lambertville, NJ

Site 4 – Anthony Street

Workshop attendees were enthusiastic about developing Anthony Street into Hillsdale’s commercial Main Street and as an important connection to Rail Trail-related activities. Extending Cullen Park to Anthony Street could anchor the north end of the street with year round activity and uses. People agreed that there was a need for a wayfinding system to improve the overall identity of the street. In addition to better signage, they want to see unifying elements such as lighting, plantings and street furniture to enhance the comfort and image of the area. Participants were also excited about the Goliath Gallery and the potential for art-related development in that vicinity, including a sculpture park or outdoor display area, which could potentially anchor the south end of Anthony Street. Street closure for town festivals was suggested to encourage street activity. Connectivity to the rest of the town was stressed, specifically in terms of walkability. Signage and bike paths were recommended to build these connections to the Rail Trail, IGA and the Post Office. In addition, a public transportation system could be implemented as a means to connect people and places, particularly the elderly and parents with children. People were generally unclear about the mix of commercial and residential uses on Anthony Street and would like zoning guidelines to ensure more commercial uses.

Positives

Monument at Cullen Park

Goliath Art Gallery

Feeling of Village Green-Cullen Park

Supermarket

Potential for artist community/area

Classic example –white building

Hillside House-well maintained historic building

IGA brings people to Anthony Street

Anthony Street as Hillsdale’s Main Street

- Qualities of Main Street, architecture, scale, quiet, calm

-Character of some of the buildings are typical of Victorian Main Street

- Curve of street, trees and buildings are attractive

- Artists have carved out a corner and can develop an artist community.

Opportunities/Improvements

§ Image

Need for identification of the street through a Sign and Wayfinding System with art, town news

Overall image poor

Difficulties of finding Anthony Street.

Not apparent to dirvers on Route 23

Cullen Park as Main Street Park

Improve appearance of IGA building

- Ideas for IGA change of look: a cupola, clock tower or trellis on building

- Hide dumpster. Smell in summer

Too much asphalt

Beautiful hostas along passageway from IGA to Anthony Street

See old former garage building transformed as they did in Philmont (Local 111)

Break up large area of macadam

More than drive through town

§ Streetscape improvements

Slow traffic on Route 23

Crossing from Library to IGA is dangerous for children, elderly and handicapped

Concern of overhead wires- difficulty in removal

Continue and add new sidewalks.

Repair sidewalks

Paint façades

Slow traffic – put in numerous crosswalks and barriers

§ Access and linkages

Walkability –connections

Public transportation needed –Trolley for seniors, moms with kids and disable to get to town

Bike path to connect to other areas through signage

Beautify and add signage to pathways that join town

Unify street with signage, (street and buildings), lighting, planters, trees, wayfinding logo, benches

Anthony Street as center for linkages - to IGA, Post Office, Rail Trail

Remembrance of old Post Office location - thought of bringing Post Office back

Entrance from Rail Trail

§ Goliath

Encourage Goliath Galley/Art Center

Goliath as south end anchor

Vacated oil storage area for outdoor sculpture

More public/outdoor art

Encourage Goliath and other artists to move here

§ Masonic Temple

Make Masonic Temple into a Community and Activities Center

Masonic Lodge art collection as focal point

Use of area in front of Temple for parking.

§ Commercial vs. Residential

Division of residential + commercial poor/mix unclear

Concern for zoning to ensure commercial use

Rental vs owner-occupied

Activities/Businesses

Walk and bike-Wayfinding Tour

Street fairs and town events

Mix of commercial and residential

Focal point

Café

P.O.

Clock Tower

Masonic Temple

Cullen Park as prominent center

Sculpture Park

More banks

More cafes

Walking tour of historic homes- archive photos, civil war memorial

Flea market

Historic house tours

Partnerships

Town, Herrington’s and local builders to improve the buildings

Create an arts committee to encourage artist and artisans

Create a chamber of commerce for retailers

Models

Egremont – White Buildings

Philmont Local 111

Sturogeon Bay, Wisconsin (The Cape Cod of the Midwest)

Site 5 – Rail Trail/White Street

The area along the future Rail Trail could be a wonderful opportunity for entertainment and tourism. Workshop participants agreed that introducing more commercial retail that would support the Rail Trail, biking and hiking, and arts related activities would create a major destination. Participants suggested youth-oriented activities for the public spaces and in adjacent developments, specifically uses that would attract teenagers and young adults. An arts complex that includes a movie theater, café and retail could bring a vibrant youthful spirit to Hillsdale. Currently there is ample parking in the Herrington’s lot, which could support the parking demands of new commercial infill. People considered turning this lot into a municipal parking lot, with enhanced landscaping, and plenty of opportunities for benches and outdoor table seating. Pedestrian and bike access to Anthony Street and IGA, as well as Roe Jan Park from the Rail Trail was stressed. Generally, participants welcomed opportunities for clustered housing in the area but envisioned the area more as a tourist and entertainment hub.

Positives

Art Gallery-Goliath

Rail Trail

Open space along Rail Trail

Parking/Openess/Vacant

Views –Rheinstrom Hill*

Old house on hill

Adequate parking

Opportunities and Improvements

§ Image

Landscaping and shrub clean up

Improve sidewalks

Enhance Parking lot by planting trees, adding benches, tables for eating

Beautify Herrington Building

- municipal lot?

-organize and reduce

Large street trees

Beautify back of IGA

Revitalize park behind Cobble Pond

Landscape area between Herrington and Rail Trail

Fill empty building spaces

Paint

Signage

Lighting

Architecture guidelines

Better parking

Sidewalks

Underground utilities

Façade improvements

Bury utility wires

Landscaping

Maximize green spaces

§ Entertainment and Tourism

Entertainment and activities for youth

Theater, café, retail (arts complex)

Night activity

Encourage development of gallery

Sculpture park- Park opposite Goliath for open air seating, artwork, etc

Bring in businesses that people currently go to Hudson or Great Barrington to visit.

Develop Anthony Street

-More retail

Complete Rail Trail

§ Access and Linkages

Walkway to IGA/Access to Anthony Street

Police patrol to slow excessive speeders on Rt. 23 - Traffic control

Traffic flow – limit at White Hill Street

Develop Anthony Street commercial access from Rail Trail

§ Housing

density/cluster

Affordable

Businesses/Activities

Bike rental

Walking

Café

Laundromat

Pharmacy

Theater

Fast food restaurant (ex. Dunkin Donuts)

Outdoor seating

Arts, gallery, theater, music

Display space, windows

Ice skating

walking, biking

Places to eat breakfast/lunch-cafés, bistros, coffeeshop

Outdoor umbrellas and tables – European style square

Kids’ activities

Partnerships

H.V. Rail Trail Association

Goliath Art Gallery

-including art classes

Herrington’s

IGA

Hillsdale House Owners (relinking to parking)

Mt. Washington House

Volunteers

D.Wedlitz, architect

Models

Egremont (traffic)

Chatham (retail, theater, narrow streets)

Great Barrington (art, retail variety)

Millerton (walkable, theater, restaurants)

Kinderhook (historic preservation)

Sheffield

Hamlet Survey Page 1

2009-11-09T15:58:00.001-05:00

Click here:

http://docs.google.com/fileview?id=0B3HwxLxPlOotMWZlZTFlZTYtZTk1MS00N2JhLWJmZGMtYThjNGU2ZTNmMDA2&hl=en

to view and print page 1 of the Hamlet Survey

Hamlet Survey Page 2

2009-11-09T15:55:00.001-05:00

Click here:

http://docs.google.com/fileview?id=0B3HwxLxPlOotNzAzY2YzYzktZTdiOC00MGVlLWFlNjgtZDg5MDE5OGZmYzNk&hl=en

to view and print Hamlet Survey Page 2

List of Those Interviewed by PPS on Oct 19, 20

2009-10-25T07:50:00.001-04:00

Tony Avenia      B&G owner

Art Baer            Supervisor (both Town & County)

Richard Briggs   Hillsdale Highway Superintendent

Jim Chambers    Resident Farmer

Peter Cipkowski Town Board Member

Ruth Dodds       Former Town Clerk

Kelly Fox          The Mt.Washington House owner

Joe Hanselman Taconic Valley Lawn & Garden owner

Hank Henward   Planning Board Chair

Ed Herrington      Herrington's owner

Gaye Hoffman      Hamlet Resident

Mary Lou Kersten    Local Realtor

Lex Lalli Historic      Preservation Chair

Ellen Levy               Housing Chair

Cynthia & Ken Magyar            Resident

Craig Norton                           Zoning Board Chair

Amelia Robedee-Sydlosky      Hamlet Resident

Patti Rohrlich                      Planning Board member

Augie Sena                         Town Board Member

Janice Smythe                      Green Solutions Chair

Caroline Stewart                  Roeliff Jansen Park Director

Ben Tritt                             Art Goliath proprietor

Robina Ward                     Hamlet Resident, Hamlet Committee Member

Scope of Work for Hamlet Planner

2009-10-25T07:04:00.000-04:00

Exhibit 1
Scope of Work
Hillsdale, New York: Hamlet Design and Development Plan
September 28, 2009

PHASE 1: BACKGROUND RESEARCH & DATA COLLECTION
This phase will be undertaken by PPS to gather information regarding the existing site conditions and context, and the needs of the community. We will employ our observation and research techniques to analyze the existing streets and public spaces.

Task 1.1 Initial Kick-Off Meeting
PPS will meet with the Hillsdale Hamlet Committee for the project to confirm project goals, identify key issues, and lay out a schedule for the project scope. PPS will provide a meeting agenda and questions to the committee in advance of the meeting.

Product: Meeting minutes

Task 1.2 Site Tour/ Documentation of Existing Conditions
PPS will tour the study area with the Committee. During this tour, PPS will take photographs to record conditions for further study, scout workshop locations and identify key sites to be evaluated during the Placemaking Workshop. We will also document existing conditions to be evaluated in the design process: the Hamlet Park and other public spaces, types of existing businesses, building facades and storefronts, streetscape and sidewalks, street conditions, wayfinding and commercial signage, street trees and landscaping, and other important features of the Hamlet.

Product: Minutes of site tour and photo documentation of existing conditions

Task 1.3 Resident, Pedestrian and Business Owner Surveys
PPS will prepare surveys for residents, pedestrians and business owners to ascertain perceptions and sensitivities, and desires and needs concerning issues such as pedestrian comfort, safety and security, retail needs, housing needs, community events and programs, and appearance and character of the study area. Volunteers from the community will assist in the distribution and collection of the surveys. PPS will analyze the data from the surveys.

Product: Memorandum of tabulated survey results

Task 1.4 Public Space Analysis/Observations
PPS will prepare a base map of the Hamlet based on the Town’s tax map, and other maps provided by the Town, which will document all key buildings and businesses, and identify key streets, public spaces and civic uses such as the Library, Post Office and Town Hall. This will assist in understanding what public and commercial uses exist and how they relate to each other, and will help us to prepare for meetings with City officials and the community.

In order to obtain baseline data to illustrate public space issues and behavior patterns, PPS will conduct activity mapping and strategic observations of the Hamlet. PPS can do this work in conjunction with local volunteers who can assist with the mapping, as well as tabulation and analysis. The baseline data will be mapped on the base plan.

Product: Public space analysis map; diagrams illustrating activity mapping and observations

Task 1.5 Interviews and Focus Groups with Key Stakeholders
PPS will conduct on-site interviews over a period of two days with key individuals and stakeholders who will help us understand the existing conditions and destinations, civic uses, opportunities for future development and what new destinations are needed. Stakeholders that should be interviewed include Town and County officials, Planning Board, Zoning Board and other committee members, key business people and local property owners, and representatives of non-profit organizations (e.g. Columbia County Land Conservancy).

Product: Minutes of meetings / Summary of ideas

Task 1.6 Business and Economic Development
Based on surveys, observations and data collected regarding local market conditions (commercial and retail supply and demand, employment data, tourism potential, and other economic data), PPS and Sarah Crowell will document baseline economic data and identify opportunities to attract and retain businesses with a goal of enhancing Hillsdale’s unique character. Strategies to promote the Hamlet as a destination to residents, weekenders, and tourists will be explored, as will opportunities to increase local employment options.

Product: Baseline economic and market conditions, summary of ideas

Task 1.7 Affordable Housing
PPS and Sarah Crowell will compile housing and demographic data to characterize housing need, and work with the Affordable Housing Committee and the Historic Preservation Committee to identify opportunities to develop appropriate housing. Zoning incentives, state and federal programs, and other tools to encourage development of both rental and owner-occupied housing that is affordable to a range of income levels.

Product: Housing need profile, summary of housing options

Phase 1 Deliverable: Memo to Client including survey results, interview summaries, initial public space analysis, summary of economic development ideas and baseline market conditions, summary of housing options and description of next steps.

PHASE 2: BUILD THE VISION

This phase will be undertaken by PPS to engage the community in building a vision that will serve as the foundation for the Design and Development Plan. Based on the resulting community input, we will research best practice “benchmarks” and develop the preliminary public space diagrams and programs, and future development concepts.

Task 2.1: Community Workshop Preparation
Following meeting with City officials, PPS will plan the parameters, process and agenda of a Placemaking Workshop. PPS will work with the client to conduct community outreach and stakeholder invitations.

Task 2.2: Community Placemaking Workshop
PPS will conduct a community participatory workshop to obtain the input of a broad representation of community members and stakeholders, including neighborhood groups and individuals, city and county agencies and local residents and businesses. Although the workshop should be open to the public, key stakeholders should be encouraged to attend.

A Placemaking Workshop can address both improvements to existing public spaces as well as the placemaking potential in new parks and development. Participants not only help to shape the space, but, more importantly, provide the program that activates it. We have developed a Place Diagram: What Makes a Place Great? that we use as a tool to spark ideas among workshop participants. It outlines the major attributes of well-functioning places: Sociability, Uses and Activities, Access and Linkage, and Comfort and Image, considerations that consistently surface as requirements for a community and its public spaces wherever we have worked. This chart, in combination with a PPS presentation of great examples, helps crystallize ideas for the creation of a vision.

The workshop will also brainstorm around the PPS concept of the Power of Ten, which is the idea that to create a destination you need to offer an interesting variety of things to do in one spot—whose quality as a place then becomes more than the sum of its parts. For example, a square is good. A square with a fountain, playground, and food vendor is better. An inn across the street could make it even better, especially if it features a restaurant with outdoor dining. If there are shopping opportunities nearby, a bus stop and a bike trail, then you have what most people would consider a great place.

PPS Presentation
We will begin the workshop with a PowerPoint presentation that draws from our extensive image archive to show relevant examples of great public spaces and developments elsewhere, how they are activated, and the benefits that they engender. PPS has found this to be an effective approach in showing participants the potential for positive change, getting people to think about the opportunities that their project provides, and eliciting ideas and discussion.

Place Performance Evaluation/Site Visits
The workshop customarily takes place in the vicinity of the project, so participants have easy access to the site. After the presentation, participants are divided into groups and instructed in how to complete the Place Performance Evaluation Game, special forms created by PPS to evaluate public spaces and envision new ones. By participating in this “game,” participants will gain new insights into ways to look at the potential of the Hamlet and the areas within it as meaningful “places.” We also include a Power of Ten evaluation to better understand the existing destinations and the potential for new ones.

Group Discussions/Report Back
Participants return to the training session venue for a breakout discussion of observations from each study site visit, and both short and long-term recommendations are reported out to the larger group session.

Product: Summary of the workshop findings

Task 2.3: Develop Initial Placemaking Diagram
Using the recommendations from the workshop, stakeholder interviews and our observations, PPS will prepare a diagrammatic plan that will illustrate the community’s vision for the site. This initial diagram will identify the existing and new destinations and placemaking opportunities, and the connections between them, as well as their relationship to their context. This will be the first pass at creating a network of destinations and public spaces that will be the foundation for the Design and Development Plan.

Product: A diagrammatic site plan that will be distributed to the Committee for comments

Task 2.4: Research Relevant Benchmarks
To help us shape the vision and programming for the public spaces, we will research targeted best practices of small communities in similar settings. Elements of these benchmarks will continue to shape and refine the public space program.

Task 2.5: Meeting with Local Business Owners
We will meet with local retailers, restaurateurs and other business owners to discuss findings from surveys, data collected, market analysis and physical observations as well as community input. We will share preliminary ideas with the group and seek their input.

Product: Notes from meeting.

Task 2.6 Design and Development Plan -- Draft
PPS will develop a draft report that incorporates the community’s vision and PPS’s initial recommendations for Hamlet improvements, and the anticipated uses and activities of the public spaces. This initial report will introduce the concepts and principles to be further developed and refined in the Final Design and Development Plan, incorporate relevant benchmarks, further develop the Placemaking Diagram into a preliminary concept plan, and provide photos and a rendering to illustrate the overall concepts. During the development of this report, under this Task, PPS will meet once with the Hillsdale Hamlet Committee, in addition to the meetings identified in the other tasks.

The Draft Design and Development Plan will address:

• Proposed improvements to circulation, including streets, sidewalks and pedestrian routes;
• Overall concepts for design improvements to existing public spaces and proposals for new public spaces, if needed.
• Key public destinations (e.g. Town Hall, etc.) and their relationship to each other, and to streets and public spaces, as well as new uses for existing civic buildings (e.g. old Town Hall).
• Opportunties for future residential uses, affordable housing and/or mixed-use development;
• Links to future light-rail;
• A critique of existing way-finding signage and the existing signage ordinance and initial recommendations for revisions;
• A discussion of Hamlet boundaries.

Phase 2 Deliverable: A draft Design and Development Plan presenting the community vision for the Hamlet of Hillsdale based upon the Placemaking Workshop, stakeholder interviews, and onsite observations. The report will include a narrative description and opportunity images, an overall concept plan for the hamlet and a bird’s eye view rendering of the future Hamlet center.

PHASE 3: DEVELOP THE DESIGN AND DEVELOPMENT PLAN
PPS will work with the Hillsdale Hamlet Committee in this phase to discuss and further develop the community’s vision for the Hamlet, its uses, future destinations and its public spaces.

Task 3.1: Present Draft Plan to the Public
PPS will prepare a powerpoint describing the recommendations in the Draft Design and Development Plan and present it to the public for additional comments and ideas that will be incorporated into the final plan. The attendees can be broken into groups for discussion around specific sites or topics.

Product: Minutes of meeting summarizing comments

Task 3.2 Design and Development Plan -- Final
PPS will develop a final Design and Development Plan that incorporates the Committee’s and the public’s comments and recommendations. A final written and graphic report, more detailed concept plan with possible alternatives, additional eye-level perspective renderings and specifications of amenities, products and materials will be developed that illustrate the vision for the Hamlet.

The Design and Development Plan will describe:

 Economic development opportunities and an overall vision for the future of the Hamlet’s commercial and civic center;
 Strategies for attracting and retaining businesses to the Hamlet;
 Regulatory options to promote affordable housing in key locations within the Hamlet;
 Proposed circulation patterns, streets, sidewalks and pedestrian routes, municipal parking and possible extension of street network;
 Streetscape plan and typical street sections;
 Design improvements to existing public spaces and, possibly, designs for new parks or squares, including their relationship to adjacent ground floors and layouts illustrating different programming options (e.g. summer, winter, markets, performances, etc.);
 Key public destinations (e.g. Town Hall, etc.) and their relationship to each other, and to streets and public spaces, as well as new uses for existing civic buildings (e.g. old Town Hall).
 Opportunities for future residential, affordable housing and/or mixed-use development;
 Links to future rail-trail;
 Recommended landscaping for streets and public spaces to support placemaking and beautification goals;
 Types and locations of key amenities such as seating, lighting, public art, and focal points;
 A program for wayfinding signage and revisions to existing signage ordinance to support the Hamlet vision;
 Specifications of products and materials;
 Possible alteration to Hamlet boundaries.

Product: A final Design and Development Plan that expands on the recommendations and concepts presented in the draft plan and will include, in addition to the items listed in the draft plan, a narrative describing economic development, housing and development opportunities and recommendation, more detailed designs and perspective renderings of key public spaces, . landscaping recommendations for streets and public spaces and specifications of amenities and materials.
Task 3.3: Public Presentation of Final Design and Development Plan
PPS will prepare a powerpoint summarizing the recommendations in the final Design and Development Plan and present it to the public.Product: Powerpoint presentation

Task 3.4 Changes to Comprehensive Plan and Zoning Code
Once the Design and Development plan has been finalized, PPS will work with the Town Attorney to develop the recommended language for the approval of the Town Board in order to update the Comprehensive Plan and the Zoning Code and make it consistent with the Hamlet Plan.

Product: Language to be submitted to the Town Board to revise the Comprehensive Plan and Zoning Code.

Task 3.5 Cost Estimates for Proposed Work/ Phasing Plan
PPS will prepare an overall cost estimate of improvements to the public spaces (streetscape and roadway improvements, parks and squares and civic building replacement or improvements). We will also recommend an overall schedule of improvements and suggest discrete capital improvement projects that can be undertaken as phases of the overall plan.

Product: Cost estimates for the implementation of plan elements and project phasing plan.

Phase 3 Deliverable: Final report, plus separate memo to Client with recommended comprehensive plan and zoning language, and cost estimates.

FEE

Phase I: Data Collection $17,000
Expenses $500
Subtotal Phase 1 $17,500

Phase 2: Build the Vision $23,500
Expenses $1,000
Subtotal Phase 2 $24,500

Phase 3: Final Plan $22,000
Expenses $1,000
Subtotal Phase 3 $23,000

TOTAL BUDGET $65,000

Itemized Expense Budget

Phase 1

PPS Travel (gas, lodging, meals) $400.00
Telephone/conference calls $50.00
Office Supplies: $25.00
Print/Copying Costs: $25.00
Subtotal Phase 1 $500.00

Phase 2
PPS Travel $400.00

Telephone/conference calls $25.00
Office Supplies: $25.00
Print/Copying Costs: $550.00

Subtotal Phase 2 $1000.00

Phase 3
PPS Travel $300.00
Telephone/conference calls $25.00
Office Supplies: $25.00
Print/Copying Costs: $100.00
Cost Estimate Consultant $500.00
Miscellaneous $5000

Subtotal Phase 3 $1,000.00

Total expenses $2,500.00

Request for Hamlet Planner Proposal

2009-10-25T06:54:00.000-04:00

Town of Hillsdale

Request for Proposal

Design and Development Plan for the
Hamlet of Hillsdale
[March 26, 2008]

Table of Contents

1. PURPOSE 3
2. BACKGROUND 3
3. PLAN DELIVERABLES 4
4. AREAS TO BE STUDIED 5
5. PROPOSALS 9
6. GENERAL INFORMATION 11
1. Purpose
The Town of Hillsdale seeks proposals from a qualified Planning Consultant (“the Consultant”) to develop a Design and Development Plan (“the Plan”) for the Hamlet of Hillsdale.
The purpose of the Plan is to: a) develop a framework for the Hamlet’s future growth and development, consistent with the needs and desires of the people and with best environmental practices; b) help residents, businesses and town officials to anticipate and meet the challenges of developmental pressures; c) maintain the Hamlet’s unique character and safeguard its environmental, architectural and historic resources.
The overall goal of the Plan is to develop a town center that attracts new business and residential opportunities; is inviting, viable and pedestrian friendly; and exhibits a cohesive look and feel.

2. Background
The Hamlet of Hillsdale (“the Hamlet”) is located within the boundaries of the Town of Hillsdale (“the Town”) in eastern Columbia County. The City of Hudson is approximately 15 miles to the west, and Albany, the state Capital, is 30 miles to the northwest.
The Hamlet is the Town’s business and civic center as well as a residential enclave.
Until recently, the lack of a sewer system in the Hamlet has prevented significant business and residential development; its anticipated completion in 2008 will present both challenges and opportunities that the Design Pan must address.
For more detailed information about the Town, please consult the ”Town of Hillsdale Comprehensive Plan” and/or direct questions to David Ruede, Chair of the Hamlet Committee, at davidruede@gmail.com or (917) 923-0391.

3. Plan Deliverables
A. General Considerations
The Town’s existing Comprehensive Plan should be used for guidance, but not limit the design itself i.
The Consultant shall, to the maximum extent feasible, utilize existing information, reports, and studies on file with the Town.

B. Deliverables
1. A comprehensive Plan, with appropriate concept plan alternatives.
2. Detailed specifications
3. Renderings
4. Cost estimates for implementation of the Plan
5. Recommended scheduling and sequencing of the various elements
6. Maps, drawings and/or photographs depicting preferred alternatives, adjoining land uses, needed improvements, opportunities and constraints, and sensitive areas
7. Identification of changes to the existing Comprehensive Plan and to the Zoning Code that the Plan may necessitate

4. Areas to be Studied (listed in alphabetical order)
The final Design Plan should incorporate the following:
A. Business and Economic Development
1. The Plan shouldshould help to achieve the following:
a. a. Revitalize the hamlet and help existing local businesses prosper

b.b. Attract new commercial and retail businesses that are in keeping with the Hamlet’s character
c. Attract cultural endeavors by (aArtists, mMusicians, cCraftspeople

B. Community spaces and activities
1. Recommend improvements to the design of the Hamlet Park and other public spaces that will stimulate:
a. Greater recreational and community use
b. Greater participation in various community programs, including the Farmer’s Market, Community Day, Easter Egg Hunt, Holiday Tree lighting, Memorial Day Parade
2. Consider the opportunities resulting from the possible redevelopment of the potential redevelopment of the defunct rail bed and the Hamlet linkage to into the Harlem Valley Rail Trail & Bike Path, identifying ; its users’ needst of this.

C. Environmental Beautification
1. Recommend design strategies that will create a cohesive look and feel to the Hamlet through landscape and garden design, street trees/plantings, tree wells, screening and fencing, with an emphasis on native plant species

2. Make specific recommendations for improvements to the central square (triangle)

D. Existing Buildings
Working with Fisher/Larson Consultants, the Historic Preservation Committee has undertaken an inventory of the Hamlet’s historic and architecturally significant structures. With input from the Committee and/or Fisher/Larson, the Consultant should:
1. Recommend alternative sites and/or buildings to house a new Town Hall.
2. Explore and recommend possible alternative uses for the existing Library building if the Town were to acquire the building.
3. Recommend strategies for the possible restoration, rehabilitation, enhancement and/or reuse of older existing structures.

E. Grants
Provide direction and assistance with grant applications to help fund implementation of the Plan.

F. Hamlet Boundaries Review
Suggest possible expansions to the Hamlet boundaries that would help achieve the Plan’s objectives.

G. Housing
The Plan should work to ensure that the Hamlet attracts rental and owner-occupied housing for a range of income levels.
The Consultant should also contribute to the ongoing efforts of both the Preservation Committee and the Affordable Housing Committee.

H. Public Participation
To ensure the widest possible participation, the Consultant should explain the methods and procedures for:
1. Public involvement in shaping the content of the Plan
2. Building consensus, including meetings/forums/workshops on specific topics or issues, and consulting with local officials, Town Board, Planning Board, the Comprehensive Plan Review Committee and community organizations, as appropriate

I. Signage
1. Develop design options and locations for directional signage to local businesses, Town Hall and other attractions
2. Suggest improvements/additions to existing Town gateway signage at strategic entry points

J. Streetscape Design
1.The Plan should include recommendations, plans and specifications to:
1. Design should Iimprove pedestrian circulation and safety
2.2. Create a design plan and specification for sidewalks and curbing, including the Eextend, improvesion and/or replace ement of the existing sidewalk and curbing network
3.3. Provide a design plan and specifications for appropriate Create sstreet lighting , consistent with the Plan’s overall look and feel, and that are compliant with Dark-Sky guidelines
4.4. Specify outdoor furniture options, including, for example, benches, bike racks, and trash receptacles
5.5. Suggest possible Capital Improvement Projects that will help create a distinct Hamlet center and identify the Hamlet as a desirable venue for residents and visitors (for example, a , like a clock, fountain, public art)
6.6. Assess existing pedestrian footpaths and recommend logical ways to connect them
7.7. Suggest possible venues for the installation of public art

K. Transportation.
1. Conduct a traffic flow / circulation analysis
2. Recommend roadway improvements consistent with the framework for future growth and development, including crosswalks
3. Suggest ways to calm the flow of traffic along Routes 22 and 23.
4. Recommend locations for, and the design of, Municipal parking facilities. Extensive review and various alternatives are requested.

L. Utilities
Recommend strategies for moving power and telephone lines below ground

5. Proposals
A. Timing
Sealed bid proposals are due by April 17, 2008. Proposals must be valid for at least one hundred twenty days from the date of submission. Send 15 copies of the proposal to:

David Ruede,
Chair, Hillsdale Hamlet Committee
Hillsdale Town Hall
2784 State Route 23
Hillsdale, NY 12529
[Insert address]

B. RFP Format and Content
1. Title Page
Show the name of your firm, address, telephone number, name of contact and date
2. Table of Contents
Clearly identify material by section and page number

C. RFP Deliverables
1. A description of each phase of the Plan process
2. A detailed list of deliverables to be received at each phase
3. A schedule, noting duration for each design phase and time allowance for community review and feedback
4. A breakdown of all Consultant fees (services, expenses, and materials)
5. The names and complete curriculum vitae of all professional members of the Consultant’s and sub-consultants’ (if any) team. Identify the person(s) who will be the team leader(s) with ultimate responsibility for the work
6. The details of experience and past performance of the Consultant and members of the team on comparable work.

7. The names, titles and telephone numbers of three references that can substantiate the Consultant’s summary of qualifications and experience relevant to this project. Identity the role played in the projects by the persons listed, and their connection to the professional work of the Consultant
8. A list of comparable projects completed since 2000 with names and telephone numbers of contact persons in those communities
9. The date by which the final Plan will be submitted, which will be no later than nine (9) months following the selection of a Consultant

6. General Information
A. Costs
The Consultant shall:
1. Submit a summary of costs required to provide Plan services. This will be a “firm fixed price” contract to cover the performance of all eligible services, expenses, and materials. The amount and timing of payments will be determined during contract negotiations
2. Manage contract-related bookkeeping and records in accordance with local, state, federal and contract requirements

B. Contact
Questions regarding this RFP should be directed to:
David Ruede, Chair of the Hamlet Committee
davidruede@gmail.com
(917) 923-0391

C. Access to Reports
1. The Consultant shall, to the maximum extent feasible, utilize existing information, reports and studies on file with the Town so as not to duplicate work already done
2. The Town will make available all relevant public information on file at the Hillsdale Town Hall, 2784 State Route 23 (Main Street), Hillsdale, NY 12529

Thank you for reviewing our RFP. We look forward to considering your proposals.

David Ruede, Chair
Hillsdale Hamlet Committee